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of Zig Zag Young Women's Resource Centre Inc.
1.1 The name of the organisation shall be 2.0 Objects The objects of the Association are: 2.1 To offer direct support and assistance to all young women aged twelve
to twenty-five years, regardless of race, linguistic and cultural background,
religion, differences in ability, sexuality, or geographic location, who 2.2 To provide an organisation operating on feminist principles that is clearly identified as being for disadvantaged young women, that will be a venue for young women's activities, workshops and groups and that will be a resource centre to meet the identified needs of young women. 2.3 To provide an information and referral service ensuring that disadvantaged young women aged 12 to 25 years are linked with appropriate resources and services. 2.4 To provide a range and choice of support services specific to the needs of disadvantaged young women aged 12 to 25 years. 2.5 To take a proactive role in influencing the areas of community attitudes, practices and policy affecting young women. 2.6 To work with community organisations and young women to develop appropriate research, information and resources relevant to/for young women. 2.7 To provide affordable and supported housing services to meet the
needs of young women aged 16 to 25 years for the purpose of relieving
disadvantage as stated in Object 2.1. The powers of the Association are as follows: 3.1 The Association has, in the exercise of its affairs, all the powers of an individual. 3.2 The Association may, for example - 3.3 The Association may also issue secured and unsecured notes, debentures and debenture stock for the Association.
4.1 The members of the organisation shall consist of ordinary members and associate members. 4.2 The number of ordinary members and associate members shall be unlimited. 4.3 Subject to this constitution any person who: (ii) is not less than twelve years of age and is less than eighteen years of age shall be eligible to become an associate member of the organisation. 5.0 Membership 5.1 Every applicant for any class of membership of the Association must be proposed by one member of the Association (the Proposer) and seconded by another member (the Seconder). 5.2 The application for membership shall be made in writing, signed by the applicant and applicant's proposer and seconder and shall be in such form as the Management Committee from time to time prescribes. 5.3 If a Proposer and Seconder is not available at the time of application, the application shall be brought before Management Committee for approval. 5.4 The applicant shall then become a member upon payment or tender to
the organisation of the member's annual subscription for the current financial
year. 6.1 The membership fees for each class of membership shall be such a sum as the members shall from time to time at any general meeting so determine. 6.2 The membership fees for each class of membership shall be payable at such time and in such manner as the Management Committee shall from time to time determine.
7.1 At the next meeting of the Management Committee after the receipt of any application and the fee applicable for any class of membership, such applications shall be considered by the Management Committee, who shall thereupon determine upon the admission or rejection of the applicant. 7.2 If a majority of the Management Committee members present at the meeting vote to accept the applicant as a member, the applicant must be accepted as a member to the class of membership applied for. 7.3 The Secretary of the Association must, as soon as practicable after the Management Committee decides to accept or reject an application, give the applicant a written notice of the decision. 7.4 Rejection of application may be considered on the grounds as specified in 8.2.
8.1 A member may resign from the Association at any time by giving notice in writing to the Secretary. Such resignation shall take effect at the time such notice is received by the Secretary unless a later date is specified in the notice when it shall take effect on that later date. 8.2 If a member: 8.3 The member concerned shall be given a full and fair opportunity of
presenting their case and if the Management Committee resolves to terminate
their membership it shall instruct the Secretary to advise the member
in writing accordingly. 9.1 A person whose application of membership has been rejected or whose membership has been terminated may within one month of receiving written notification thereof, lodge with the Secretary written notice of intention to appeal against the decision of the Management Committee. 9.2 Upon receipt of a notification of intention to appeal against rejection or termination of membership the Secretary shall convene, within three months of the date of receipt by them of such notice, a general meeting to determine the appeal. At any such meeting the applicant shall be given the opportunity to fully present a case and the Management Committee or those members thereof who rejected the application for membership or terminated the membership subsequently shall likewise have the opportunity of presenting its or their case. The appeal shall be determined by the vote of the members present at such meeting. 9.3 Where a person whose application is rejected, does not appeal against the decision of the Management Committee within the time prescribed by these Rules or so appeals but the appeal is unsuccessful, the Secretary shall forthwith refund the amount of any fee paid.
10.1 The Management Committee must keep a register of members. 10.2 The register of members must include the following particulars for
each member - 10.3 The register must be open for inspection at all reasonable times. 10.4 However, before a member may inspect the register, the member must apply to the Secretary to inspect it.
11.1 If a vacancy happens in the office of Secretary, the members of the Management Committee must ensure a Secretary is appointed or elected for the Association within one month after the vacancy happens. 11.2 The Secretary must be an individual residing in Queensland or in
another State but not more than 65km from the Queensland border who is
- 11.4 The Management Committee may appoint and remove the Association's Secretary at any time.
12.1 The Management Committee of the Association must consist of a Chairperson, Vice-Chairperson, Secretary and Treasurer, all of whom, other than the Secretary, must be members of the Association, and such number of other members as the members of the Association at any general meeting may from time to time elect or appoint but only so that the total number of persons who are members of the Management Committee is no less than 7 and no more than 11. 12.2 It is a requirement of the Association that members of the Management
Committee be women only. 12.4 Members appointed on the Committee may serve a maximum of ten years and a preferred minimum of two years. 12.5 The election of officers and other members of the Management Committee
shall take place in the following manner:
13.1 A Management Committee member may resign from the committee by giving written notice of resignation to the Secretary. 13.2 The resignation takes effect on - 13.3 A member may be removed from office at a general meeting of the Association if a majority of the members present at the meeting vote in favour of removing the member. 13.4 Before a vote of members is taken about removing the member from office, the member must be given a full and fair opportunity to show cause why they should not be removed from office. 13.5 A member has no right of appeal against the member's removal from office under this section. 14.0 Vacancies on Management Committee 14.1 The Management Committee shall have power at any time to appoint any member of the Association to fill any casual vacancy on the Management Committee until the next annual general meeting. 14.2 The continuing members of the Management Committee may act despite a casual vacancy until the next annual general meeting. 14.3 However, if the number of committee members is less than the number
fixed under these rules as a quorum of the Management Committee, the continuing
members may act only to - 15.1 Except as otherwise provided by these Rules and subject to resolutions
of the members of the Association carried at any general meeting, the
Management Committee - 15.2 The Management Committee may exercise the powers of the Association
- 15.3 For subsection 15.2 (d), the rate of interest must not be more than
the current rate being charged for overdrawn accounts on money lent (regardless
of the term of the loan) by - 15.4 Each member of the Management Committee of the Association must take all reasonable steps to ensure the Association complies with regulations outlined in Section 31 of this Constitution. Maximum Penalty - 4 penalty units.
16.1 The Management Committee shall meet at least once every two (2) calendar months to exercise its functions. 16.2 The Association has an expectation that Management Committee members participate in no less than 75% of committee meetings held during the term. 16.3 The Management Committee must decide how a meeting is to be called.
16.5 A special meeting of the Management Committee shall be convened by the Secretary on the requisition in writing signed by not less than one-third of the members of the Management Committee, which requisition shall clearly state the reasons why such special meeting is being convened and the nature of the business to be transacted thereat. 16.6 At a Management Committee meeting, more than fifty percent of the members elected or appointed to the committee as at the close of the last general meeting of the members form a quorum. 16.7 Subject as previously provided in this section, the Management Committee may meet together and regulate its proceedings as it thinks fit. 16.8 However, questions arising at any meeting of the Management Committee shall be decided by a majority of votes and, in the case of equality of votes, the question shall be deemed to be decided in the negative. 16.9 A member of the Management Committee shall not vote in respect of any contract or proposed contract with the Association in which the member is interested, or any matter arising thereout, and if member does so vote the member's vote shall not be counted. 16.10 Not less than seven days notice shall be given by the Secretary to members of the Management Committee of any special meeting of the Management Committee. 16.11 A notice of a special meeting must state - 16.12 The role of chairing the meetings of the Management Committee shall be rotated amongst Management Committee members and the chair role will be appointed at the previous Management Committee meeting. If the appointed chair is not present within ten minutes after the time appointed for holding the meeting, the members may choose one of their number to be Chair of the meeting. 16.13 If a quorum is not present within thirty minutes after the time fixed for a Management Committee meeting called on the request of the committee members, the meeting lapses. 16.14 If a quorum is not present within thirty minutes after the time
fixed for a Management Committee meeting called other than on the request
of committee members, the meeting is to be adjourned to - 17.0 Delegation of Powers of Management Committee 17.1 The Management Committee may delegate any of its powers to a subcommittee consisting of such members of the Association as the Management Committee considers appropriate. 17.2 Any subcommittee so formed shall in the exercise of the powers so delegated conform to any regulations that may be imposed on it by the Management Committee. 17.3 A subcommittee may elect a Chair of its meetings. 17.4 If no such Chair is elected, or if at any meeting the Chair is not present within ten minutes after the time appointed for holding the meeting, the members present may choose one of their number to be Chair of the meeting. 17.5 A subcommittee may meet and adjourn as it considers appropriate. 17.6 Questions arising at any meeting shall be determined by a majority of votes of the members present and, in the case of an equality of votes, the question shall be deemed to be decided in the negative.
18.1 All acts done by any meeting of the Management Committee or of a subcommittee or by any person acting as a member of the Management Committee shall, notwithstanding that it is afterwards discovered that there was some defect in the appointment of any such member of the Management Committee or person acting as aforesaid, or that the members of the Management Committee or any of them were disqualified, be as valid as if every such person had been duly appointed and was qualified to be a member of the Management Committee.
19.1 A resolution in writing signed by all the members of the Management Committee for the time being entitled to receive notice of a meeting of the Management Committee shall be as valid and effectual as if it has been passed at a meeting of the Management Committee duly convened and held. Any such resolution may consist of several documents in like form, each signed by one or more members of the Management Committee.
20.1 The first general meeting shall be held at such time, not being less than one month nor more than three months after the day the Association is incorporated and at such place as the Management Committee may determine. 20.2 The Management Committee must decide where the meeting is to be held. 20.3 The business to be transacted at the first general meeting must include the appointment of an auditor.
21.1 The first annual general meeting must be held within 18 months after the day the Association is incorporated.
22.1 Each subsequent annual general meeting will be held at least once each year. 22.2 The annual general meetings shall be held within six months of the close of the financial year.
23.1 The business to be transacted at every annual general meeting shall
be:
24.1 The secretary shall convene a special general meeting by sending out notice of the meeting within 14 days of - (a) being directed to do so by the Management Committee; or 24.2 A requisition mentioned in 24.1 (b) shall clearly state the reasons why such special general meeting is being convened and the nature of the business to be transacted thereat. 25.0 Notice of General Meeting 25.1 The Secretary shall convene all general meetings of the Association
by giving not less than 14 days notice of any such meeting to the members
of the Association. 25.3 However, notice of the following meetings must be given in writing
- 25.4 Notice of a general meeting shall clearly state the nature of the business to be discussed thereat. 26.0 Quorum for, and Adjourment of, General Meeting 25.1 Subject to subsection (25.5), at a general meeting the number of members required to constitute a quorum shall be double the number of members presently on the Management Committee plus one. 25.2 No business may be transacted at any general meeting unless a quorum of members is present at the time when the meeting proceeds to business.
25.4 If a quorum is not present within thirty minutes after the time
fixed for a general meeting called other than on the request of members
of the Management Committee or the Associaiton, the meeting is to be adjourned
to - 25.5 If, at an adjourned meeting, a quorum under subsection (25.1) is not present within thirty minutes after the time fixed for the meeting, the members present form a quorum. 25.6 The Chairperson may, with the consent of any meeting at which a quorum is present (and must if so directed by the meeting), adjourn the meeting from time to time and from place to place. 25.7 If a meeting is adjourned under subsection (25.6), only the business left unfinished at the meeting from which the adjournment took place may be conducted at the adjourned meeting. 25.8 The Secretary is not required to give the members notice of an adjournment or of the business to be conducted at an adjourned meeting unless a meeting is adjourned for at least thirty days. 25.9 If a meeting is adjourned for at least thirty days, notice of the adjourned meeting must be given in the same way notice is given for an original meeting. 25.10 For the purposes of this rule "member" includes a person attending as a proxy or as representing a corporation which is a member. 27.0 Procedure at General Meeting 27.1 Unless otherwise provided by these Rules, at every general meeting
- ______________________________________________________________________ ASSOCIATION: I, _____________of ____________________________, being a member of the abovenamed Association, hereby appoint _______________ of _________________, or failing them _____________ of ____________ , as my proxy to vote for me on my behalf at the(Annual) General meeting of the Association, to be held on the day of ,20 , and at any adjournment thereof. Signed this day of ______________, 20__ .
This form is to be used * in favour of / * against the resolution. * Strike out whichever is not desired. (Unless otherwise instructed,
the proxy may vote as the proxy considers appropriate); and (m) the instrument appointing a proxy shall be deposited with the Secretary
prior to the commencement of any meeting or adjourned meeting at which
the person named in the instrument proposes to vote; and 27.2 For the purposes of ensuring the accuracy of the recording of such minutes; the minutes of every Management Committee meeting shall be signed by the Chair of that meeting or the Chair of the next succeeding Management Committee meeting verifying their accuracy. 27.3 Similarly, the minutes of each general meeting shall be signed by the Chairperson of that meeting or the Chairperson of the next succeeding general meeting verifying their accuracy. 27.4 The minutes of each annual general meeting shall be signed by the Chairperson of that meeting or the Chairperson of the next succeeding general meeting or annual general meeting verifying their accuracy.
28.1 The Management Committee may make, amend or repeal by-laws, not inconsistent with these Rules, for the internal management of the Association. 28.2 A by-law may be set aside by a vote of members at a general meeting of the Association.
29.1 Subject to the Provisions of the Associations Incorporation Act 1981, these Rules may be amended, repealed or added to by a special resolution carried at a general meeting. 29.2 However, an amendment, repeal or addition is valid only if it is registered by the Chief Executive.
30.1 The Management Committee shall provide for a Common Seal and for its safe custody. 30.2 The Common Seal shall only be used by the authority of the Management Committee and every instrument to which the Seal is affixed shall be signed by a member of the Management Committee and shall be countersigned by the Secretary or by a second member of the Management Committee or by some other person appointed by the Management Committee for the purpose. 31.0 Funds and Accounts 31.1 The funds of the Association must be kept in the name of the Association
in a financial institution decided by the Management Committee. 31.2 Proper books and accounts shall be kept and maintained either in written or printed form in the English language showing correctly the financial affairs of the Association and the particulars usually shown in books of a like nature. 31.3 The Association's Treasurer, or other authorised officer, must - 31.4 All amounts of one hundred dollars or over shall be paid by cheque
signed by any two of the following - 31.5 Cheques shall be crossed "not negotiable" except those in payment of wages, allowances or petty cash recoupments which may be open. 31.6 The Management Committee shall determine the amount of petty cash which shall be kept on the imprest system. 31.7 The Association's Management Committee must - 31.8 The Association's Treasurer, or other authorised officer, must regularly
- 31.9 An Association must keep its financial records - 31.10 As soon as practicable after the end of each financial year the
Treasurer shall cause to be prepared a statement containing particulars
of: 31.11 If the Association is incorporated within 3 months of the end of the Association's financial year, subs 31.10 does not apply for the financial year the Association is incorporated. 31.12 The auditor must examine the statement prepared under subs 31.8 and present a report on it to the Secretary before the next annual general meeting following the financial year for which the audit was made. 31.13 The assets and income of the organisation shall be applied solely in furtherance of its above mentioned objects and no portion shall be distributed directly or indirectly to the members of the organisation except as bona fide compensation for services rendered or expenses incurred on behalf of the organisation.
32.1 The Management Committee shall provide for the safe custody of books, documents, instruments of title and securities of the Association.
33.1 The financial year of the Association shall close on 30th June in each year. 34.0 Gift Fund 34.1 If the Gift Fund is wound up or if the endorsement (if any) of the
organisation as a deductible gift recipient is revoked, any surplus assets
of the Gift Fund remaining after the payment of liabilities attributable
to it shall be transferred to a fund, authority or institution to which
income tax deductible gifts can be made.
35.1 The organisation shall be dissolved: In the event of the organisation being wound up, any surplus assets remaining
after the payment of the organisations liabilities shall be transferred
to another organisation in Australia which is a public benevolent institution
for the purposes of any Commonwealth Taxation Act. Updated: 12 August 2001 |
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You can find us at: 575 Old Cleveland Road, Camp Hill Qld 4152, Australia phone: (07) 3843 1823 | fax: (07) 3398 5400 | email: info@zigzag.org.au |
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Last Revised:
June 22, 2007
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